Collect client and firm evidence
Gather invoices, payment reports, contractor bills, receipts, and bank statements.
Industry ยท Professional Services
Separate client work, firm costs, and owner activity cleanly.
Organize retainers, invoices, contractor payments, reimbursable costs, software spend, and project activity in one reviewable close.
Industry workflow
A simple bank feed does not show the economics of client work.
Retainers, reimbursable expenses, contractors, and owner transactions require context beyond automatic vendor rules.
Identify project context
Associate relevant income and costs with clients, matters, engagements, or projects.
Separate timing items
Distinguish retainers, deferred revenue, prepaid costs, and work in progress where applicable.
Review owner and reimbursable activity
Route ambiguous transfers and pass-through expenses for confirmation.
Prepare the monthly close
Book approved entries and summarize open questions for the advisor or owner.
Industry controls
The bookkeeping details that matter in this operating model.
Retainers and deposits
Separate earned revenue from client funds or deferred amounts.
Contractor spend
Keep vendor documentation and project context attached.
Reimbursements
Distinguish firm costs from client-recoverable expenses.
Project coding
Support meaningful margin and engagement reporting.
Owner transactions
Prevent transfers and personal activity from being silently misclassified.
Recurring software
Apply stable treatment to subscriptions while retaining change alerts.
Expected outcome
A close that reflects how the firm earns and spends.
Cleaner client and project context supports better review, more useful reporting, and fewer year-end reclassifications.